The Hidden Costs of Manual HR Data Entry

In today’s HR tech landscape, automation is more than a convenience — it’s a competitive advantage. Yet, many organizations still rely on manual processes to transfer candidate and employee data between their ATS, background screening providers, HRIS, and payroll systems. While this might seem manageable at first, the hidden costs of manual HR data entry add up fast — in time, money, and risk.

This article explores the full scope of those hidden costs and why vendors and employers alike are turning to integration partners like Joynd to eliminate them.

1. Time Lost to Repetitive Tasks

Manually entering HR data across systems is a time sink. Recruiters and HR teams often spend hours copying and pasting candidate details from one system to another — for every hire.

Let’s say it takes 15 minutes to manually enter a candidate’s information across multiple systems. Multiply that by 100 hires a month, and you’re looking at 25+ hours of administrative work — every month — just to do what an automated integration could handle instantly.

With integrations in place, data flows automatically between systems, freeing your teams to focus on strategic work like candidate engagement, onboarding experience, and employee development.

2. Increased Risk of Human Error

Manual data entry opens the door to mistakes. A single mistyped date of birth or incorrect job title can create downstream issues that affect payroll, benefits, or compliance.

These errors don’t just create inefficiencies — they can lead to:

• Payroll delays
• Incorrect tax withholdings
• Compliance issues with labor laws or internal audits

Automated integrations ensure data is passed accurately between platforms, dramatically reducing the chance of error and increasing trust in your systems.

3. Slower Onboarding and Delayed Productivity

Manual processes often create bottlenecks during the onboarding process. Candidate data must be rekeyed into background screening tools, then HRIS platforms, and again into payroll. This delay means employees are slower to onboard, get paid, and access the systems they need to succeed.

The longer the delay, the greater the risk of a poor first impression, reduced engagement, and even early attrition.

With Joynd’s pre-built integrations, onboarding becomes seamless. New hire data moves from system to system instantly, helping employees ramp faster and improving the overall employee experience.

4. Strain on Internal IT and Support Teams

Even if you have the internal resources to manage manual data transfers, the burden falls on IT or Operations to keep things running. If something breaks, support tickets spike, internal teams scramble, and productivity drops.

An integration partner like Joynd provides:

• Pre-built, vendor-tested connections
• Ongoing support and monitoring
• Custom configuration without custom code

With an integration partner by your side, you can offload integration maintenance and get back to building your product and serving your customers.

5. Compounding Opportunity Cost

Time spent fixing data issues or rekeying information is time not spent growing your business. Manual data entry consumes valuable hours that could be better used improving your product, serving customers, or innovating.

Integrations create leverage — allowing you to scale without scaling your workload.

Stop Paying the Hidden Costs of Manual HR Data Entry

Manual data entry is more than a nuisance — it’s a tax on your growth, your team, and your customer experience.

Joynd helps HR tech vendors eliminate manual processes through a growing network of HR system integrations. No matter what system you’re integrating with, our managed integrations remove friction, improve accuracy, and let your teams do what they do best. Talk to our team to learn how Joynd can eliminate the manual work for good.